![]() ![]() Problem: How to get my tasks across projects in a single place? You can go to each project planner and filter tasks assigned to you. You need to monitor and execute these tasks as well. In each of the projects you will be responsible for some tasks. Each team in Teams usually has at least one Planner list. Shared project plan is created using Planner. The recommended place to manage project related teamwork is Microsoft Teams. Each of these projects will have a task list – the project plan. You may be a part of multiple projects or team initiatives. In addition to the Outlook tasks, it shows the list of flagged emails as well. That is why you need the Microsoft To Do app. The Outlook mobile app or the default email apps on android or iOs do not show Outlook tasks. You can now use it to sort, filter, prioritize, plan, monitor and execute. Tasks may originate in many places – for example – meetings, mails, chat, phone calls, notes, training… but still add an entry into the Tasks folder in Outlook. The recommended place is Outlook Tasks folder. Solution: Single list for your work – Outlook Tasks Multiple lists, multiple technologies (mind, paper, desktop, mobile) – Therefore, you cannot sort, filter, prioritize, merge, delegate and monitor? This mean you are going to miss important things and waste time on less important things – without realizing that you are doing it! Bad. Problem: Can’t prioritize and monitor easily Whether you like it or not, task lists get scattered. OUR Tasks – related to projects where you are part of the team.MY tasks – which could be personal as well as business / work related.Microsoft To Do app – the task aggregator.Microsoft To Do app integrates with Teams.Shared Task lists / Checklists in Microsoft To Do App.What does the Microsoft To Do app show?.How to see my work and project work in one place?.Problem: How to get my tasks across projects in a single place?.How to see Outlook tasks on the mobile?.Solution: Single list for your work – Outlook Tasks.Problem: Can’t prioritize and monitor easily.This one is huge! It essentially allows you to access both your personal (i.e., buy milk) and work-related (approve a document) tasks all in one place. Microsoft To Do integrates natively with Planner and automatically pulls in the tasks from all the plans you are part of. Just like with many other Office 365 Apps, To Do has its a mobile app so you can access and complete the tasks on the go. My Day is a built-in list that allows you to concentrate on Tasks you deem important on a given date. It is just another way for you to organize tasks, that’s all! You can take it one step further and group lists into Groups! For example, if you have a shopping list + a list of activities to do around the house this weekend, you can group the two separate lists into one group called Home Tasks. A list is essentially a group of related tasks (i.e., shopping list, things to pack for vacation list). NOTE: Since Microsoft To Do is a web-based application, the desktop Outlook task experience is still the same and did not change.Įxample of a Task List in Outlook Desktop App What are Microsoft To Do’s core features? List functionality ![]() Well, guess what, Microsoft To Do is a replacement for Outlook Tasks now! Remember how ancient Task experience was with Outlook Tasks? Using an analogy of OneDrive and SharePoint, where OneDrive is personal storage space in the cloud, while SharePoint is a team collaboration tool, To Do is a personal task management tool, unlike Planner. Unlike Planner, which is a TEAM task management tool, To Do is strictly an app that is accessible just by the user (unless you share your tasks/lists with others). It is part of an Office 365 suite, so that means that it is accessible, just like the rest of Office 365 apps in the cloud ( read: from any device with an internet connection). Microsoft To Do is a cloud-based personal task management tool. ![]() That changed though with the introduction of Microsoft To Do. Up until recently, there was no good option to manage individual tasks in SharePoint and Office 365. Whether you need to buy a bottle of milk on the way home or complete the project proposal at work, our life consists of tasks. ![]()
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